Minutes-Saturday January 12, 2008
Cicero, New York
Meeting called to order at 1:50 P.M.
SecretaryÕs Report: Bob Simard
Motion by Fornell:
Move to accept the minutes of the September 8, 2007.
Seconded and carried without dissent.
TreasurerÕs Report: Laura Krauss
Laura submitted the Unit 112 Income and Expense Report for 2007, the Balance Sheet, the Tournament Financial Reports and the Budgeted tables for 2008.
Laura mentioned that one area lost a large amount of money, because of low turnout. She believes the board should have a review to look at procedures for assisting clubs.
Motion by Miller:
Move to accept the TreasurerÕs Report
Seconded and carried without dissent.
PresidentÕs Report: Warren Marsland
Warren stated he wants to complete working on governance and bring our by-laws up to date. We need a Tournament Committee, a Finance Committee, an Awards Committee, and a Publicity Committee.
Committees:
Awards Committee: Marsh MacMillan
Marsh was unable to attend, but Warren noted that in the packet was a history of the Unit 112 Trophies by Fran gathered in 2002. Warren will ask Lois to head the committee to write a set of procedures on spending money where we should be. Ruth and Warren will also be on the committee. (subsequent to the meeting, Lois agreed to chair the committee and welcomes anyone else on the committee)
Governance Committee: Mark Mc Dermott
Mark is working on how we govern ourselves looking at by-law revisions. He will develop a operations procedure manual and welcomes anyone else on the committee.
Tournament Coordinator: Bruce Toder: No Report
Unit Newcomer: Sue Barocus: No Report
Membership Committee: Mary Kay Quiggle
Membership down slightly
STaC Coordinator: Roy Quiggle
Warren stated we will join the Unit 141 STaC in Philadelphia 3/31-4/6 and not have our STaC as scheduled in April. Because of price structure, although we had 500 tables last year, we made only $50.00. (Subsequent to the meeting, Butch Campbell informed Warren that ACBL has a new sanction fee schedule effective 3/31 that will permit us to run at a profit. Warren, after consultation with Bob and Mark, decided to reinstate the Unit 112 StaC 4/28 Š 5/2/2008 one day shortened so as not to conflict with the GNTs.)
Newsletter/Publicity: Arlene Bristol
Motion by Gable:
Establish a Publicity Committee with an emphasis on tournament flyers and increasing attendance at tournaments. Arlene, Norma, Peg and Debbie will serve.
Seconded and carried without dissent.
Unit Webpage: No Report
Warren stated the GNT District 4 qualifying matches are in Scranton on May 3 and May 4. The NAP qualifying takes place at clubs during the summer.
Old Business:
Rainbow: Because February is the most difficult month to travel, the Rainbow Sectional will become a three way rotating tournament among Rochester, Binghamton and Syracuse in the spring or summer beginning with Rochester. The Unit 112 STaC will move to February next year.
New Business:
Motion by Krause:
Establish a Finance Committee to work on a procedure manual, budgeting and
long-range projects. Laura will chair assisted by Mary, Anita, Anne Scharmach
and Anne Sellers.
Seconded and carried without dissent.
Delegates to District 4 Board Meeting are Warren Marsland, Mark Mc Dermott, Laura Krauss, Bob Simard, Mary Miller, Arlene Bristol. (Appointed by Warren subsequent to the meeting)
Next Meeting will be at the conclusion of Saturday session of the Ithaca Sectional April 26, 2008.
Meeting adjourned at 2:58 P.M.
Respectfully Submitted
Robert Simard Secretary
January 16, 2008